Why a Home Office Set Up Matters for Remote Employees’ Well-being
Various studies have shown the physical working environment (including the home office) has a significant effect on remote employee well-being and productivity. According to Jennifer A. Veitch, “we have emotional responses to the places we occupy” and our well-being and productivity are highly affected by these responses. There is a direct correlation between the perceived desirability of the work environment and a person’s mood– meaning that when a healthy home office is created, employees’ morale, satisfaction, and engagement improve as well. Organizations spend time and effort to prevent poor physical working conditions including improper lighting, poor ergonomics, poor air quality, excessive noise, etc. mainly to create a hazard-free environment and avoid work-related injuries. They benefit from office design ideas such as the biophilic design, quiet rooms, having treadmills and standing desks. Sometimes they prefer to work with ergonomic consultants to inspect the workspaces that need improvement, in order to protect the physical well-being of the employees and promote a healthy work culture.
What about the remote or home office setting?
The pandemic transformed the way we all work and the way HR approaches creating a physical employee environment that is healthy and safe. We had offices ergonomically designed for the needs of employees and an organizational culture that promotes wellness, but now everyone is working from home. It's crucial to continue providing support to remote employees on proper ergonomics and working conditions because working under poor conditions for long periods can stress body functions and the mental well-being of employees.
Four Tips to Improve Your Employees’ Remote or Home Office Setting
1. Budget-friendly ergonomic options
One of the injuries that is mainly observed due to an improper office setting is musculoskeletal injuries. Musculoskeletal injuries and disorders (back pain, carpal tunnel syndrome, arthritis, tension neck syndrome, etc.) are the most common employee diseases and according to IFEBP Workplace Wellness Trends 2019 Survey Report, they have the most impact on the overall organizational healthcare costs. Canadian Centre for Occupational Health and Safety (CCOHS) has detailed information related to the physical dimensions and other features of ideal ergonomic office furniture. Big companies like Google and Twitter give allowances and reimburse their employees for their home office furniture and equipment expenses. This may not be feasible for many organizations, but there are affordable ergonomic options. You may not be able to provide a full ergonomic office set-up for each employee, but you can consider purchasing small affordable equipment such as footrests, keyboard and mouse wrist rests, noise-canceling headphones, or a furniture corner protector if they have desks with sharp corners. Lower back/lumbar pillows are great for reducing lower back pain and improving body posture. There are online office ergonomic guideline courses for your employees that are offered at affordable prices. If that does not work for you, here are some visual resources of a healthy home office that you can share with your employees:How to Ergonomically Work from Home
How to Set Up Your Desk for Productivity and Ergonomics
2. Proper lighting
Poor lighting can cause headaches, eye strains, and low quality of sleep which eventually results in lower employee performance. The results of a 2020 research about “the impact of optimized daylight on the sleep duration and cognitive performance of office workers” demonstrates that when the participant employees worked in an office with more natural light, they slept 37 minutes longer and scored higher on strategic thinking cognitive tests such as planning actions, setting goals, improving organizational effectiveness, etc. This is related to the circadian rhythms of our bodies, which regulate the sleep cycle and are highly impacted by exposure to light. You should encourage your employees to arrange a proper area in their home with enough natural light. If they have a space in front of the windows, make sure that their computer screen is not facing the window to reduce the glare on the monitor. Here's a great source for ergonomic tips for reducing glare on computer screens. If your employees do not have a well-lit working space or are located in an office with no windows, there are inexpensive light therapy lamps that mimic the sunlight. These lamps are designed to fight the seasonal depression that primarily occurs in the winter months, but they’re great for anyone who requires increased sunlight in their home.
